Mini Group is seeking to recruit a detail-oriented Order Processing Clerk to support warehouse operations by accurately processing customer Local Purchase Orders (LPOs) in the ERP system, generating delivery notes and invoices, and ensuring timely, accurate, and compliant documentation that supports sales, dispatch, returns, inventory, and financial operations.

Eleven Degrees Consulting Limited is a shared-service firm under the Mini Group of Companies, offering specialized recruitment and HR solutions to organizations across various industries.

Position Summary

Reporting to the Warehouse Manager, the Order Processing Clerk will be responsible for validating customer LPOs and returns, capturing orders in the ERP system, generating delivery documentation and invoices, maintaining data integrity, filing records, and supporting audits and stock takes to ensure smooth order-to-cash operations.

Key Duties & Responsibilities

a) Order Processing
Receive, review, and validate customer LPOs/returns for accuracy and completeness; enter approved LPOs into the ERP system as sales orders; ensure correct pricing, item codes, quantities, customer details, and tax codes; escalate discrepancies; strictly follow FIFO and SEFO (Short Expiry First Out).

b) Delivery Documentation
Generate delivery notes from the ERP system for approved orders; coordinate with warehouse and logistics teams to support timely order fulfilment; ensure documents are accurate, complete, and properly authorized.

c) Invoicing & Billing
Generate customer invoices from delivery notes/sales orders; ensure invoices comply with applicable tax laws, company policies, and customer requirements; issue invoices and maintain records for follow-up and reconciliation.

d) ERP Data Integrity & Controls
Maintain high data accuracy for inventory, sales, and financial reporting; adhere to ERP controls and approval workflows; assist in correcting transactional errors as guided by management.

e) Records, Reporting & Stock Take
Maintain proper filing of LPOs, delivery notes, and invoices (electronic and physical); generate routine reports on orders, deliveries, and invoicing; support audits and management reviews; participate fully in stock take exercises; perform any other assigned duties.

Qualifications & Experience

Diploma in Supply Chain Management or related field; minimum 3 years’ experience in order processing/invoicing; ERP experience.

Key Skills & Competencies

Strong attention to detail and accuracy; good understanding of sales order and invoicing cycles; strong organization and time management; ability to work under pressure and meet deadlines; proficiency in ERP and basic computer applications; effective communication and coordination; high integrity and customer-centric mindset.

How to Apply

Interested and qualified candidates should submit their CV and application letter via https://www.minigrp.com/careers, quoting “Order Processing Clerk” in the subject line. By C0B 13th Mar 2026
Please indicate your current salary and salary expectations in your application.

NB:

We do not charge any fees at any stage of the recruitment process.
Only shortlisted candidates will be contacted.
Internal candidates should apply through their respective Line Managers.
Successful candidates will undergo background checks.