Mini Group is seeking to recruit a proactive and dependable Office Administrator to support day-to-day administrative functions, maintain efficient office operations, and ensure a professional and productive work environment.

Eleven Degrees Consulting Limited is a shared-service firm under the Mini Group of Companies, offering specialized recruitment and HR solutions to organizations across various industries.

Position Summary

Reporting to the General Manager, the Office Administrator will be responsible for providing comprehensive administrative support, managing front desk operations, overseeing office inventory, and coordinating internal meetings to facilitate smooth business operations.

Key Duties & Responsibilities

a) Administrative Support

• Organize and coordinate office operations, procedures, and resources.

• Maintain and update digital and physical office files, records, and documentation.

• Handle general correspondence, including emails, letters, and internal memos.

• Follow up on service contracts with various service providers.

b) Reception & Front Desk Duties

• Greet visitors and direct them appropriately to maintain a professional front-of-house presence.

• Answer, screen, and forward incoming phone calls professionally.

• Manage incoming and outgoing mail and courier packages.

c) Office Supplies & Inventory Management

• Monitor and replenish office supplies and equipment to ensure availability.

• Maintain inventory records and liaise with vendors for procurement.

• Ensure office equipment is well-maintained and arrange for repairs as necessary.

d) Meeting & Event Coordination

• Assist in organizing internal meetings, team events, and office functions.

• Prepare meeting agendas, take minutes, and distribute notes to stakeholders.

• Ensure meeting rooms are clean, organized, and equipped with necessary materials.

e) Data Entry & Document Control

• Input and maintain accurate records in company databases and systems.

• Assist with the preparation of reports, spreadsheets, and presentations.

• Ensure strict confidentiality and proper handling of sensitive and proprietary information.

   

Qualifications & Experience

• Bachelor’s degree or Diploma in Business Administration or a related field.

• 1–3 years of experience in an administrative, receptionist, or office assistant role.

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP or office management systems is an added advantage.

• Strong organizational and multitasking abilities with high attention to detail.

• Excellent verbal and written communication skills and a professional demeanor.

• Basic knowledge of vehicle maintenance, local routes, and traffic conditions.

• Strong problem-solving skills and the ability to work well under pressure.

How to Apply

Interested and qualified candidates should submit their CV and application letter via https://www.minigrp.com/careers, quoting “Office Administrator-GBL” in the subject line, by COB 20th March 2026.

Please indicate your current salary and salary expectations in your application.

NB:

• We do not charge any fees at any stage of the recruitment process.

• Only shortlisted candidates will be contacted.

• Internal candidates should apply through their respective Line Managers.

• Successful candidates will undergo background checks.