On behalf of Mini Bakeries Limited, we are seeking to recruit a reliable and detail-oriented Human Resource Clerk to support the Human Resources Department in maintaining accurate employee records, digitising HR documentation, processing service pay calculations, and ensuring timely and accurate management of employee data.

Eleven Degrees Consulting Limited is a shared-service firm under the Mini Group of Companies, offering specialised recruitment and HR solutions across various industries.

Position Summary

Reporting to the Human Resource Officer, the Human Resource Clerk will be responsible for supporting HR records management, employee file maintenance, documentation digitisation, service pay calculations, HR audits, and confidentiality of employee information.

The role requires strong attention to detail, integrity, organisation, and the ability to handle high-volume administrative tasks in line with company policies, labour legislation, and data protection requirements.

Key Duties & Responsibilities

a) Employee Records Management

Verify employee information to ensure accuracy and completeness of HR records and documentation.

b) Filing & Documentation

File, archive, and maintain HR documents in accordance with the company’s records management procedures and retention schedules.

c) HR Records Digitization

Digitize employee records by scanning, indexing, and uploading documents into the company’s electronic records management system.

d) Records Retrieval & Organization

Retrieve, organize, and provide employee records and documentation upon authorized request.

e) Documentation Follow-Up

Identify missing or incomplete employee documentation and follow up to ensure records are fully updated.

f) Confidentiality & Data Security

Ensure confidentiality, security, and proper handling of employee information at all times.

g) HR Audit Support

Support HR audits by organizing and availing employee records and relevant documentation.

h) Service Pay Processing

Calculate employee service pay and prepare supporting schedules in accordance with company policy and applicable labour laws.

i) Reporting

Prepare reports relating to employee records, service pay, and HR documentation as required by management.

j) Compliance

Ensure compliance with company policies, labour legislation, records retention procedures, and data protection requirements in the management of employee information.

Qualifications & Experience

• Diploma in Human Resource Management, Business Administration, Records Management, Information Management, or a related field.
• At least one year of experience in HR administration, records management, payroll support, or data management.
• Key Skills & Competencies
• Accuracy and strong attention to detail, especially with numerical and pay data.
• High confidentiality and integrity.
• Good organization and time management skills.
• Knowledge of records management and basic labour law compliance.
• Reliability and consistency in routine, high-volume tasks.

How to Apply

Interested and qualified candidates should submit their application letter and updated CV via www.minigrp.com/careers.

Kindly quote “Human Resource Clerk” in the subject line.

Please indicate your current salary and salary expectations in your application.

Deadline: COB 14th August 2026

NB:

We do not charge any fees at any stage of the recruitment process.

Only shortlisted candidates will be contacted.

Internal candidates should apply through their respective Line Managers.

Successful candidates will undergo background checks.